Fielding Email Signature Guidelines
Effective March 2019
A consistent appearance and adherence to brand guidelines in our Fielding email is crucial to a strong institutional brand identity.
Remember that while the content of your email may be written in your own voice, the medium itself represents the university. As such, keep it professional, and please follow these guidelines.
Included below:
- The Official Email Signature Template
- Setting Up your Email Signature
- Size and Color Specifications
- Not Permitted
- Examples
__________________________________________________________________________________
Official Email Signature Template:
Your Name
Your Title or Position | Department or Program
Fielding Graduate University
2020 De la Vina Street | Santa Barbara, CA 93105
office 805-898-#### | fax 805-898-####
youremail@fielding.edu | fielding.edu
Setting Up Your Email Signature:
- Copy the template email signature above.
- Open Outlook, click the “File” dropdown from the top menu, select “Options,” then “Mail,” then “Signatures.”
- Delete your previous signature and paste the new template into the signature window.
- Replace your
-
- Name
- Title
- Department (for staff) or Program (for faculty)
- Address if you don’t work at the Santa Barbara office
- Phone numbers (if you don’t use fax, you can replace with “mobile” or delete along with word “office” and dividing pipe “|”)
- Email address (continued below)
Link your email address by highlighting the entire email address, typing Ctrl: K (or clicking “Insert” from the top menu, then selecting “Links” and “Hyperlink”) and replace “youremail” with your personal email address. Click “OK.” If link turned blue, then highlight the email address and make the font color black (choose the “font color” “A” icon under the “Home” tab in the top menu and select the black square).
Social media icons should be linked as follows:
to Facebook to Twitter to LinkedIn to YouTube
Size and Color Specifications:
Your Name [Calibri, 11 pt., black, bold]
Your Title or Position | Department or Program [Calibri, 10 pt., black]
Fielding Graduate University [Calibri, 10 pt., merlot, bold]
2020 De la Vina Street | Santa Barbara, CA 93105 [Calibri, 10 pt., black]
office 805-898-#### | fax 805-898-#### [Calibri, 10 pt., black]
youremail@fielding.edu | fielding.edu [Calibri, 10 pt., black]
Variations Allowed
- If you wish to include quotations, pronoun preferences, or other professional affiliations, statements, or references that support our commitment to inclusion and diversity (such as “LGBTQIA+-safe zone”), you may do so after your sign-off and before the signature begins. There must be two return lines separating the message and the signature. See examples at the bottom of this document.
- You may use a department-specific website URL (ie. Advising or Financial Aid) if your entire department agrees to do so; check with your supervisor.
- Outlook allows you to set up different multiple signature blocks for various purposes, if you wish. The full signature block with the logo and social-media icons should be applied to all new emails and “Out of Office” messages. You can opt to create a separate signature block for internal replies/forwards that omits the logo and social media icons to conserve space on long email threads.
Not Permitted
- Do not include affiliations with other universities in your Fielding email/signature block.
- Do not resize or recolor the logo, or replace it with any other Fielding graphic.
- Do not change the font, color, or type size of anything in the email signature template.
- Do not add privacy or confidentiality statements.
Examples:
Sample email with quotation
Dear Marco,
Thank you for meeting with me today. I’m looking forward to seeing what your team comes up with on the project, and to discussing next steps.
Sincerely,
Jane
“Be the change that you wish to see in the world.” – Mahatma Ghandi
Jane Staffmember
Director | Campus Security
Fielding Graduate University
2020 De la Vina Street | Santa Barbara, CA 93105
office 805-898-3333 | fax 805-898-7491
jstaffmember@fielding.edu | fielding.edu
--------------------------------------------------------------------------------------
Sample email with pronouns
Dear Marco,
Thank you for meeting with me today. I’m looking forward to seeing what your team comes up with on the project, and to discussing next steps.
Sincerely,
Jane
PRONOUNS: She/her/hers
Jane Staffmember
Director | Campus Security
Fielding Graduate University
2020 De la Vina Street | Santa Barbara, CA 93105
office 805-898-3333 | fax 805-898-7491
jstaffmember@fielding.edu | fielding.edu
-------------------------------------------------------------------------------------
Sample email with inclusion statement
Dear Marco,
Thank you for meeting with me today. I’m looking forward to seeing what your team comes up with on the project, and to discussing next steps.
Sincerely,
Jane
LGBTQIA+-safe zone
Jane Staffmember
Director | Campus Security
Fielding Graduate University
2020 De la Vina Street | Santa Barbara, CA 93105
office 805-898-3333 | fax 805-898-7491
jstaffmember@fielding.edu | fielding.edu
_____________________________________________________________________________________________________________
If you have any questions about your signature, contact Marketing or Media + Communications:
Kaylin R. Staten, Associate Director of Communications, kstaten@fielding.edu
Tim Debolt, Director of Marketing, tdebolt@fielding.edu